mace systems limited
>  
Overview

The MACE system is a complete software solution aimed at the UK wholesale, merchant and distribution markets. We support the full range of business categories from small businesses with one branch and three users to large multi-branch, multi-company businesses with hundreds of users, so that the system grows alongside your business. Large companies can benefit from features such as inter-branch and inter-company trading as well as full currency support.  

>
Accounting

The MACE system includes a fully integrated accounting module based on the double entry book keeping model. We include everything you need to run your company accounts, Sales Ledger, Purchase Ledger, Nominal / General Ledger, VAT Returns, Profit & Loss Reports and much more. Click the following link to see a full list of features.

Accounting Features

Below are a selection of features available in the Accounting module ...

Global Accounting Features

  • Multi-Currency
  • Multi Company & Branch Integration
  • Contact Database
  • Comprehensive Ledger Reports & Enquiries

Nominal / General Ledger

  • VAT Returns
  • Cash Book
  • Asset Register
  • P & L Generator
  • Bank Account Reconciliation

Sales Ledger

  • User-definable fields
  • Manual Invoice & Journal Posting
  • Credit Control & Debtor Management
  • Statement Fax & Email Option
  • Rebates
  • Factoring
  • Unlimited Cash Sales Accounts

Purchase Ledger

  • User-definable fields
  • BACS Payments
  • Automatic Payments from a suggested list
  • Aged Credit Control
  • Rebates
>
Sales Processing

With our Sales Order Processing module you can manage your sales lifecycle profitably and efficiently. Using our streamlined Document-entry screens, operators can create quotes, orders and invoices in seconds, whilst advanced features such as the 'Haggle Screen' and 'Bargaining Feature' ensure your salespeople maintain profitability while giving your customers the best deal possible. Other highlights include flexible discount structures, barcode support and deposit handling. Click the following link to see a full list of features.

Sales Order Processing Features

Below are a selection of features available in the Sales Order Processing module...

Global

  • Multi-Currency
  • Multi Company & Branch Integration
  • Contact Database
  • Comprehensive Reports & Enquiries
  • Quarantine Stock Facility

Documents Types

  • Quotes
  • Orders / Call Off Orders
  • Invoices / Proforma Invoices
  • Collection Notes including handling charges
  • XML / EDI In & Out

Discounting Structures

  • Multiple
  • Aggregate
  • Group
  • Individual
  • NETT Prices
  • Special Offers

Data Entry Features

  • Barcode Support
  • WEEE Compliant
  • Bargaining Facility
  • Haggle Screen
  • Direct Ordering
  • Back To Back Ordering
  • Alternative Product Codes Per Customer
  • High Speed Counter Order Entry Screen
  • Deposit Handling
  • Timber Tally
>
Purchase Processing

Purchase Order Processing is the hub of your Purchasing Department; quickly create orders, invoices, debit notes, returns notes, GRN's and much more. The system can even generate purchase orders for you based on low stock levels and movement history. Our advanced 'Back to Back' facility allows you to generate purchase orders directly from your sales order entry screen, so that when stock arrives and your purchase order is updated it is automatically allocated to the original sales order. Click the following link to see a full list of features.  

Purchase Order Processing Features

Below are a selection of features available in the Purchase Order Processing module...

Global

  • Multi-Currency
  • Multi Company & Branch Integration
  • Contact Database
  • Comprehensive Reports & Enquiries
  • Quarantine Stock Facility
  • Multiple Re-Order Algorithms
  • Branch Franchising

Documents Types

  • Purchase Orders / Generated Purchase Orders
  • Purchase Invoices
  • Debit Notes
  • Returns Notes
  • GRN's
  • Buyer's Lists
  • XML / EDI In & Out

Discounting Structures

  • Trade Price Calculations
  • Multiple
  • Aggregate
  • Group
  • Individual
  • NETT Prices
  • Special Offers

Data Entry Features

  • Barcode Support
  • WEEE Compliant
  • Direct Ordering
  • Back To Back Ordering
  • Alternative Product Codes Per Supplier
  • Detailed Purchasing History Pop-Up
>
Stock Control

The Stock Control module's function is to manage your warehouses and stock, and it integrates tightly with the Sales and Purchase Order Processing modules including everything you would expect, from a comprehensive product database to stocktaking. We also include specialised features to manage 'Cable Products', 'Suite / Kit Products' and 'Component Products', while our 'Quarantine Stock' facility allows you to store damaged stock for return to suppliers. The 'Excel CSV Import / Export' facility enables users to export product details to Excel, quickly change them using Excel's advanced functionality and then import them back into the MACE system. Click the following link to see a full list of features.

Stock Control Features

Below are a selection of features available in the Stock Control module...

General

  • Multi-Currency
  • Multi Company & Branch Integration
  • Comprehensive Reports & Enquiries
  • Quarantine Stock Facility
  • Timber Tally & Treatment
  • Multiple Barcodes Per Product
  • CSV / Excel Product Imports & Exports
  • Franchise Branches
  • Location Stock
  • Warehouse Management
  • ABC Analysis
  • Future Price Changes
  • Block Price Changes / Updates
  • Stock Take & Mobile Stock Take
  • Manufacturer Catalogues Including Luckins
  • Multiple Suppliers per Product

Product Types

  • Drum Database
  • Cable Database
  • Suite / Kit Products
  • Component Assembly
>
Reporting & Printing

A key component when running any company is reporting, giving you the ability to make informed decisions regarding you company's current financial or physical status. The MACE system includes hundreds of pre-defined reports organised by system & category. We can also create reports tailored for you, or you can use one of our many reporting tools to create them to your own specifications; our new InfoCenter solution even supports interactive reports & dashboards.

>
Dedicated Support Team

We want to ensure that all our customers get the most from their MACE System; therefore we employ a full-time, dedicated, friendly and experienced team of support staff who are always willing to answer any queries you may have. We believe all of our customers are important and that is why we include the highest level of support with every MACE system purchased at no additional cost.

>
Tailored To Meet Your Needs

At MACE systems we understand that no two companies are the same and an 'out of the box' solution rarely works for any business, so together we will tailor your MACE system to meet the exact requirements of your business. You can expand your customer base, improve customer relations or just streamline your daily work activities with our wide and ever expanding range of add-ons . Click the links below to find out more ...

 

From the day we accepted MACE's competitive quotation we have not looked back, the software is exactly what we required to run our multi-branched merchants, with a great support team who are readily available to answer any queries. The MACE system certainly works well for us.

Ian Andrew, Director
Portsmouth Plumbing

The MACE System is easy to understand; staff were able to use it with confidence after only a few hours of training. The ability to email quotations, purchase orders or sales confirmation orders direct from the system portrays a professional and efficient image to our trading partners.

Neil Waite, Managing Director
Online Electrical Wholesalers Ltd

As a company we did not want our customers to be inconvenienced by a new computer system, to them the transition was seamless. Since installation we can focus on 'Gross Profit' before invoicing, and as a result we have seen a definite increase in profit margin.

Nicky Hopwood
Central Heating and Plumbing Supplies Ltd